SECRETARY

POWERS AND DUTIES

􀂃 To record minutes of the Executive Board meetings. Send minutes to the Association

Manager for distribution to all Board members along with the President’s agenda for the

next meeting.

ô€‚ƒ To record electronic communications where action has been taken via "e-vote" between 

quarterly Excecutive Board meetings.  (See "VOTING" under Executive Board).

􀂃 To record minutes of AzLA Membership meetings. Send final copy of minutes to

Association Manager for archives at the State Library.

􀂃 To collect one paper copy of all reports, memoranda, correspondence, or other pertinent

materials received from an Executive Board member and send to Association Manager

for deposit in the AzLA archives annually. These shall include:

o Minutes of the proceedings of the membership meetings.

o Minutes of the proceedings of the Executive Board.

o The AzLA Annual Report

􀂃 To prepare an annual report of the secretary’s activities for the AZLA membership for

inclusion in the Annual Report to the Membership that is distributed at annual

conference.

􀂃 To compile the Annual Report to the Membership and send it to the Association Manager

for inclusion on the website.  The Annual Report is a compilation of reports from officers,

divisions, interest groups and committees of their activities for the year.