GOVERNMENT DOCUMENTS INTEREST GROUP

PURPOSE

To plan and work toward the improvement of government documents, services, and programs in libraries throughout Arizona.

COMMON ISSUES AND GOALS

􀂃 To unite Association members interested in promoting awareness and use of government documents.

􀂃 To promote statewide cooperation in the areas of interlibrary loan, reference service, acquisitions, and disposal of unwanted government documents.

􀂃 To provide opportunities for people concerned with documents to discuss problems and share ideas and expertise.

􀂃 To sponsor programs that will increase public access to government information by promoting awareness and effective use of documents by library staff.

􀂃 To support the objectives set forth in the “State Plan for Federal Depository Libraries in Arizona”.

􀂃 To cooperate with the Arizona Library Association, its sections, and other units to enhance the role of libraries in Arizona.

LEADERSHIP

􀂃 The officers of the Interest group shall be a Chairperson and a Vice-Chairperson.

􀂃 Chairperson will foster leadership for the interest group.

􀂃 Chairperson will provide the Nominations/Election committee with a candidate for Vice-Chairperson appointment.

􀂃 Term of office for each Chairperson will be a period of one year.

􀂃 Vice-Chairperson will serve on the AzLA Conference Program Committee.

􀂃 Term of office for Vice-Chairperson will be a period of one year, followed by the term of Chairperson.

DUTIES AND RESPONSIBILITIES

􀂃 The Government Documents Interest Group will meet at least annually at the Arizona Library Association conference. Additional meetings may be called as required by the Chairperson.

􀂃 Communicate with members via interest group listserv and/or c-mails.

􀂃 The Vice-Chairperson will be assigned to the AZLA Conference Program Committee annually to insure program development that will meet the needs of members.

􀂃 Reports will be submitted by the Chairperson to the AzLA Secretary quarterly for presentation at executive board meetings.

􀂃 Annual report will be submitted by the Chairperson to the AzLA Secretary two weeks prior to the annual business meeting.

􀂃 Budget requests will be submitted by the Chairperson to the treasurer two weeks prior to quarterly executive board meetings.