ELECTIONS /APPOINTMENTS COMMITEE

PURPOSE

􀂃 To coordinate the elections of the Association and to ensure that divisions and committees have leadership through an election and appointment process.

MEMBERSHIP

􀂃 Chairperson is the Past President. Members are the President-elect, Secretary, Treasurer, ALA Councilor, MPLA Representative and Regional Representatives.

TERMS OF OFFICE

􀂃 Chairperson serves a one-year term; other members serve according to their elected/appointed terms.

DUTIES AND RESPONSIBILITIES

􀂃 Compile a slate for the offices of President-Elect, Secretary, Treasurer, and Councilor to the American Library Association, three Regional Representatives, and Mountain Plains Library Association representative.

􀂃 Present a complete slate to the Executive Board at least 30 days prior to the annual conference according to the schedule approved by the Executive Board. Adhere to additional policies governing the nominations of AzLA officers in the Bylaws. Take into

account such factors as Division and Interest Group membership, geographical representation, and size of institution when developing slates for nominations.

􀂃 Provide biographical information and election statements to the Association Manager in ample time to assure the distribution of the ballots according to Arizona Library Association Bylaws. Receive support from the AzLA Association Manager in the verification of membership status and the tabulation of election results. Any group failing to meet the deadline for the single mailing of the general association-wide elections shall underwrite the costs of a separate election with non-AzLA funds.

􀂃 Tabulate Association ballots.

􀂃 Confirm recommendations by Division and Special Interest Group leadership for chair appointments. If recommendations fail to be made, the committee begins the process of identifying and appointing chairs for divisions or groups.

􀂃 Make necessary reports to the Executive Board including the proposed committee schedule for the election year, the slate of candidates, and the Annual Report.

􀂃 Submit to appropriate library journals and local and state newspapers and ALA Chapter Relations Office the result of AzLA Elections. The ballot of Association-wide elections shall be published in-the AzLA Newsletter immediately following the election with the name of the winners highlighted.

􀂃 Present past files of the committee to the incoming committee chair as soon as that individual is appointed.

PROCEDURES FOR ELECTIONS

􀂃 Each AZLA unit will be responsible for procuring its own slate of candidates, biographical information and/or election statements from its candidates, and submitting this information to the Elections/Appointments Committee according to the timeline approved by the AzLA Executive Board.

􀂃 Ballots will be returned to the association mailing address and will have the location selfaddressed on the ballots for ease of return.

􀂃 The Chair of the committee must tabulate and/or verify the ballots. Other members of the committee may exercise this option as well if they wish.