COLLEGE AND UNIVERSITY LIBRARIES DIVISION
PURPOSE
To encourage the development and growth of all aspects of college and university libraries and
librarians through activities sponsored by the Arizona Library Association.
GOALS
To sponsor activities necessary to implement other established programs of AzLA in order to
accomplish the objectives of the division and the parent organization.
BYLAWS
ARTICLE I NAME
Section 1 The name of this organization shall be “Arizona Library Association, Division of
College and University Libraries”.
ARTICLE II OBJECT
Section 1 The objectives of this organization shall be to encourage the development and
growth of all aspects of college and university libraries and librarians through
activities sponsored by the Arizona Library Association. When deemed propitious
this Division will sponsor activities necessary to implement other established
programs of AzLA in order to accomplish the objectives of the Division and the
parent organization.
ARTICLE III OFFICERS AND MANAGEMENT
Section 1 The officers of the Division shall be a Chair and a Secretary. The
Elections/Appointment Committee will appoint the Chair and the term of office
shall be two (2) years. The Secretary shall be elected from the membership of the
Division. The term of office shall be two (2) years.
Section 2 DUTIES OF THE CHAIR It shall be the duty of the Chair to preside at meetings
of the Division and at meetings of the Executive Board; to appoint committees’ to
act as spokesperson for the Division on matters of policy; to serve on the
Executive Board of AzLA; and to perform other functions deemed appropriate by
the Executive Board.
Section 3 DUTIES OF THE SECRETARY It shall be the duty of the Secretary to keep a
uniform typewritten record of the proceedings of all formal meetings and
distribute copies of same to all members of the Executive Board of the Division.
Section 4 EXECUTIVE BOARD The Executive Board of the Division shall be composed
of the officers of the Division, and the immediate past Chair.
The Executive Board of the Division shall have authority to act for the Division in
all matters not provided for in the Bylaws of the Division or through policy
established by a resolution adopted by the membership.
ARTICLE IV NOMINATIONS AND TERM OF OFFICE, BALLOTING AND
VACANCIES
Section 1 NOMINATIONS AND TERMS OF OFFICE Division chair will be filled by
recommendations from the CULD Division members and calls for volunteers and
be forwarded to the Elections/Appointments Committee. If none are forthcoming,
the Elections/Appointments Committee will appoint the chair.
The CULD Members shall present a slate of no less than two candidates for
Division Chair and Secretary 45 days prior to the Annual Conference within the
election year. A verification of AzLA membership will be conducted for each
candidate. An election will be held for Division Chair and Secretary 30 days prior
to conference of an election year.
The name and present employment location of each candidate for Division Chair
and Secretary nominated by the Division members shall be published in an
official publication of the Association in the issue preceding the bi-annual
election of officers.
The successful candidate for Division Chair will be presented to the AzLA Board
Members at annual conference.
Section 2 TERM OF OFFICE Division Chair shall be appointed for a term of two (2) years
commencing at the conclusion of the general membership meeting at annual
conference.
The Secretary shall be elected for a term of two (2) years commencing at the
conclusion of the general membership meeting at annual conference.
Section 3 BALLOTING Balloting shall be accomplished through distribution of forms
through the mail in accordance with the Bylaws of the parent organization.
Section 4 VACANCIES A vacancy in the office of Chair shall be filled by appointment by
the Elections/Appointments Committee for the remainder of the term.
Appointment to fill vacancies in the other elective offices shall be made by the
CULD Chair for the duration of the term of office.
ARTICLE V MEETINGS
Section 1 ANNUAL MEETING An annual business meeting of the Division will be held in
conjunction with the annual convention of the Arizona Library Association.
Section 2 QUORUM DEFINED A quorum at the annual meeting of the Division shall be
those voting members present.
Section 3 PROGRAM MEETINGS In addition to the business meetings of the Division and
the Executive Board, the Chair with approval of the Executive Board may call
program meetings.
ARTICLE VI COMMITTEES
Section 1 Members of standing committees shall be appointed for terms of two years and
the terms shall expire at the end of the association year.
Section 2 Temporary committees shall be active only until the completion of their assigned
function.
Section 3 The Chair shall serve as ex-officio members of all committees.
Section 4 STANDING COMMITTEES
Program Committee Representative It shall be the duty of the Program Committee
Representative to arrange programs and to serve on the program committee for
the annual conference; attend all meetings of the Executive Board of the Division.
Legislative Committee Representatives The division should appoint 2 Division
members to the Legislative Committee. They will attend in meetings of the
Legislative Committee and report back to the Division. The committee members
will also be responsible for taking forward any legislative concerns to the
Legislative Committee.
CULD Contributed Papers Committee CULD Contributed Papers Committee will
be responsible for requesting papers on a variety of library topics. The chair of the
committee will attend meetings of the Program conference committee and ensure
time is allotted at the conference for presentation of papers submitted.
The chair of the committee will be responsible for appointing members to the
Contributed Papers Committee. The committee will review submitted papers and
determine which papers will be presented at conference. The chair is also
responsible to seeing that the papers submitted are posted on the AzLA web site.
ARTICLE VII RULES OF ORDER
Section 1 The rules of procedure as stated in the latest edition of Robert’s Rules of Order
shall govern the conduct of business meetings of the Division, including business
meetings of the Executive Board, except in instances of conflict with the Bylaws
of this Division of special rules of order established by the Arizona Library
Association.
ARTICLE VIII AMENDMENTS
Section 1 The handbook may be amended by unanimous vote of the Division officers or by
a majority vote of the Division members assembled in general meeting, special
meeting or a vote held by mail.
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